Administrative Departments
View the School of Kinesiology org chart
Resources for SoK faculty, staff, and PhD students (U-M login required):
- Access the faculty & staff Kintranet
- View the SoK administrative committees (coming soon!)
Dean's Office
The Dean's Office is the leadership unit within the School of Kinesiology.
- Scheduling meetings with the dean
- Managing faculty promotion, tenure, and administrative appointment logistics
- Managing faculty, Executive Committee, and Health Science Committee meeting logistics
- Liaison for the Provost's Office
- Temporary staff and student posting, recruitment, onboarding, and offboarding processes
Supervisor: Megan Kashani
Associate Deans
Program Chairs
Administrative Support Team
The Administrative Support team (AST) ensures that our faculty and staff are supported with purchasing needs, room scheduling, parking reports, travel reports, deliveries and mail, guest travel arrangements, and more.
- Questions on how to submit expenses on Emburse Enterprise (Chrome River)
- Preparing travel reimbursements for guests
- Purchasing non office supplies for the Dean's & Admin Staff Suite
- Purchasing supplies for Doctoral Student Suite
- Purchasing all compostable kitchen supplies
- Training on submitting KERs
- Setup for new FAIT numbers
- Processing non gift cash and checks
- Opening/closing new accounts for faculty and staff
- Scheduling for Finance team
Supervisor: Nancy Stock
- 1300 suite clinic operations
- Deliveries (campus mail, USPS, FedEx, UPS, Amazon, etc.)
- 1st floor faculty administrative support
- Purchasing
- Travel reimbursements
- Room scheduling
Supervisor: Adam Kraft
- Temporary staff and student posting, recruitment, onboarding, and offboarding processes
Supervisor: Megan Kashani
- Administrative support for the Executive Director of Finance, Planning & Operations and Chief Development Officer
- Dean's & Administrative Suite support, including kitchen supply ordering
- Questions about development thank you letters
- Questions about development PCard and expense reporting
- Room scheduling
Supervisor: Lori Helvey
- Assistant to the Associate Dean for Research
- Managing research office events (speakers, workshops, WIPS, etc.)
- Building and establishing the framework for research office procedures
Supervisor: Elizabeth Tropiano
Supervisor: Kathy Babiak
- 4th floor Movement Science and Applied Exercise Science faculty administrative support
- Purchasing
- Travel reimbursements
- Room scheduling
Supervisor: Nancy Stock
Curriculum
The Curriculum team supports all aspects of curricular planning, registration and enrollment management. This team reports to the Associate Dean for Undergraduate Education and collaborates with the school's leadership, academic program chairs, and U-M Registrar's Office.
- SoK Registrar's Office management
- Curricular strategy and projects
- Support for the Associate Dean for Undergraduate Education and School Registrar
- Teaching meetings and awards
- Non-curricular classroom reservations
Development
The Development team works to engage alumni and friends in the mission of the School of Kinesiology through cultivation of charitable support, attendance at events, connection to students and faculty, advisory opportunities, and more. Reporting to the dean, the team works closely with faculty and staff to identify emerging priorities and needs for the school, and to match those priorities to donor interests.
- Campaign information and strategy
- Philanthropic giving to the School of Kinesiology
- Alumni engagement - Michigan, Ohio, and surrounding states
- Administrative support for the Executive Director of Finance, Planning & Operations and Chief Development Officer
- Dean's & Administrative Suite support, including kitchen supply ordering
- Questions about development thank you letters
- Questions about development PCard and expense reporting
- Room scheduling
Supervisor: Lori Helvey
Major Gifts & Annual Giving
- Major gifts - east coast and southern states
- Annual giving strategy
- Stewardship strategy
- Annual giving
- Solicitation letters
- Days of giving
- Telefund
Major Gifts, Events & Alumni Engagement
- Major gifts - west coast and Chicago
- Sport Management Advisory Board (SMAB) liaison
- Strategic partnerships
- Event oversight
Diversity, Equity & Inclusion
Faculty Affairs
Supervisor: Kathy Babiak
Finance, Planning & Operations
The Finance, Planning & Operations (FPO) Division supports all aspects of financial planning and management, human resources, business intelligence, IT, and facilities and operations in support of excellence in education and research. FPO is the primary administrative unit in the School of Kinesiology, reporting directly to the dean while collaborating with the school's leadership team, academic program chairs, and research labs and centers.
- Assisting the dean with the overall organization of the School of Kinesiology, including the strategic planning, policy implementation and development, organizational development, and resource allocation
- Developing and implementing effective policies, procedures, and controls for administrative functions
- Planning, managing, and monitoring SoK’s annual operating budget and financial reporting process
- Leading the SoK Space Advisory Committee on the review and recommendation of processes, policies, and solutions
- Administrative support for the Executive Director of Finance, Planning & Operations and Chief Development Officer
- Dean's & Administrative Suite support, including kitchen supply ordering
- Questions about development thank you letters
- Questions about development PCard and expense reporting
- Room scheduling
Supervisor: Lori Helvey
Analytics & Information Technology
The Analytics & Information Technology team provides data and technology services and support within Kinesiology. It is the primary technology unit, collaborating with U-M’s central ITS groups while also designing, implementing, and supporting solutions that are specific to Kinesiology. Products and services include computers and hardware, software licenses, audio/video technology, reporting, data storage, application development, and analysis.
Who to call for tech support
U-M ITS: General computing assistance such as laptop support, networking issues, and software questions. Contact ITS at 4HELP (764-4357) or [email protected].
LSA Classroom and Conference Room Support: Technology and A/V support in classrooms and conference rooms. Contact LSA IT at 615-0100 (prompt 1) or [email protected].
- Reporting
- Analysis
- Requests for new tools or systems
- Computer support
- A/V support
- Phone support/requests
- Printer/copier service
- SKB network infrastructure
- Data storage management (L:\)
- Room calendar management
- Technology purchasing requests
- Report questions
- Data requests
- Business Objects/Tableau support
Facilities & Operations
The Facilities & Operations team provides leadership and resources in support of the school’s teaching and research mission. Facilities staff are responsible for a wide variety of services that ensure our physical environment functions as designed to support the work of Kinesiology faculty, staff, and students. Operations staff support processes that enable our community to maximize the use of our physical resources as well as emergency planning and training efforts for the Kinesiology community.
- Emergency Action Plan and training
- Building Incident Response Team (BIRT)
- Research parking program
- Clinical Exercise Research Center - faculty, staff, and PhD student use
- Building repairs and maintenance
- Temperature issues (too hot/cold and humidity issues)
- Custodial services (day-to-day cleaning and special event requests)
- Furniture removal, repair, and requests
- Office moves
- Classroom set-up
- Loading dock deliveries
- Property disposition
- Snow and ice removal
- Evening facilities requests
Finance & Internal Controls
The Finance & Internal Controls team is made up of the manager, financial specialist, and three administrative assistants. The manager and financial specialist handle financial reporting for the school budget and budget holders, year-end close out and upload, and financial projections. They also ensure that internal controls are maintained to align with university best practices. The administrative assistants assist with preparing expense reports, purchasing supplies, handling room reservations, preparing parking reports, and making guest travel arrangements. Email [email protected] and the most appropriate person will respond.
- Assisting with the SoK operating budget and quarterly financial projections
- Preparing year-end rollup and upload reports, ad hoc reporting as needed
- Reviewing business transactions for compliance
- Final approver on expense reports
- Financial review of financial aid to students
- Managing merchant accounts
- Monitoring SoK’s compliance with internal controls and year end unit certification
- Liaison with University Financial Operations
- Assisting staff leaders with budget requests as needed
- Approving journal entries
- Approving Human Subject Incentive requests
- Questions on how to submit expenses on Emburse Enterprise (Chrome River)
- Preparing travel reimbursements for guests
- Purchasing non office supplies for the Dean's & Admin Staff Suite
- Purchasing supplies for Doctoral Student Suite
- Purchasing all compostable kitchen supplies
- Training on submitting KERs
- Setup for new FAIT numbers
- Processing non gift cash and checks
- Opening/closing new accounts for faculty and staff
- Scheduling for Finance team
Supervisor: Nancy Stock
- Financial forecasting for HPSSC, KCP/Kidsport, and Global Engagement
- Assisting with internal controls to ensure compliance
- Running monthly reports for faculty and staff
- Processing journal entries to make corrections and transfer funding
- Creating and maintaining Financial Aid Item Types
- Processing financial aid awards
- Approving Human Subject Incentive requests
- Lead financial training programs for faculty and staff
- Second level approver on expense reports
- Assist with year-end close
- Review payroll submissions to verify holiday and time submitted correctly
- Manage merchant accounts for IONM, KCP and Career Fair
- Submit DBE changes to HR for general, gift and designated funds
- 4th floor Movement Science and Applied Exercise Science faculty administrative support
- Purchasing
- Travel reimbursements
- Room scheduling
Supervisor: Nancy Stock
Human Resources
The Human Resources (HR) team manages personnel-related matters within the school's academic and administrative environment to support the needs of our faculty, staff, and students. Internally, we oversee tasks including recruitment and hiring processes, benefits/payroll, employee record management, staff development and training, and more. Our team also acts as a bridge between the school and other university offices to ensure adherence to HR policies. This dual role underscores our commitment to nurturing a professional, efficient, and supportive HR environment that contributes to the overall success of the school.
- Primary point of contact for HR policies, procedures, and services
- Performance management, equity, and reclassification reviews
- Liaison for the school on LEO and GEO contracts
- Leaves of absence for faculty
- Unpaid leaves of absence for staff
- Visa and immigration process
- Regular (non-temporary) general fund and research/center staff posting, recruitment, and onboarding processes
- Training and development
- FMLA, maternity/parental leave, and extended sick processes for staff
- Secondary point of contact for staff HR-related questions and unpaid leaves of absence
- Faculty search and recruitment process
- Postdoctoral research fellow search and recruitment process
- Secondary point of contact for academic HR-related questions
- Temporary staff and student posting, recruitment, onboarding, and offboarding processes
Supervisor: Megan Kashani
- Visiting scholars and visiting graduate students
- Faculty and postdoctoral research fellows onboarding process
- Secondary point of contact for faculty and postdoctoral research fellow search and recruitment process
- Department Budget Earnings (DBE - shortcode/funding source) changes
- Payroll and timekeeping
- Volunteer process
- U-M sponsorships
- Offboarding process for staff, postdoctoral fellows, and faculty
- Secondary point of contact for regular (non-temporary) general fund and research/center staff posting, recruitment, and onboarding processes
Graduate Student Affairs
The Office of Graduate Student Affairs (OGSA) advises Kinesiology's current and prospective graduate students (PhD, MS) on matters relating to admissions, orientation, registration, curriculum, and career planning. OGSA can also provide referrals for guidance and counseling, health issues and disabilities, financial concerns, and more. We provide support for faculty in regards to graduate student questions, concerns, and faculty advising. Our offices are located on the second floor of the School of Kinesiology Building in Suite 2300 (Student Affairs).
- Graduate student recruitiment, admissions, and academic advising
- PhD student support
- Graduate alumni tracking
- Assisting with graduate faculty meetings, graduate committee meetings, and commencement
- Sport Management MS graduate student advising
- Assisting with SM graduate student recruitment
- Graduate student application maintenance
- Graduate student event management and commencement
- Athletic Training and Movement Science MS graduate student advising
- Assisting with AT and MOVESCI graduate student recruitment
- Graduate student application maintenance
- Graduate student awards and fellowships
- LINKS program
- Weekly graduate student e-newsletter
Graduate Program Directors
Marketing & Communications
The Marketing & Communications (MarCom) team manages all internal and external communications, including the school's website, social media platforms, public relations, branding, and marketing strategy. Reporting to the dean, the team partners with SoK administrative departments to advise and support their marketing and communications needs. Email [email protected] and the most appropriate person will respond.
- Primary point of contact for marketing & communications policies and services
- Marketing & communications strategy
- Public relations
- Crisis communication
- Liaison for Office of the Vice President for Communications
- News items
- Movement magazine
- Articles and profiles
- Graphic design (digital and print)
- Brand standards and guidance
- U-M logo requests
- Website
- Social media
- Digital signage
Research
The Research Administration team supports the development, review, implementation, and management of a sponsored project. This includes everything from preparing and submitting proposals, to assisting with award negotiation and acceptance through programmatic and financial compliance.
The Research & Instructional Operations (RIO) team supports the research and teaching laboratories in the school as well as the school’s shared spaces and equipment. RIO works closely with faculty user groups to purchase new equipment, support existing shared equipment, make modifications to space, and provide class lab support. This team organizes equipment installations, deliveries, trainings, and preventative maintenance visits for the school’s shared equipment and PI-owned equipment as needed. RIO also monitors safety items such as AEDs, eye wash stations, and yearly equipment certifications through EHS.
Research Administration
Email [email protected] and the most appropriate person will respond.
- Research Office leadership and strategic planning
- Pre- and post-award activities in school (coordinating and preparing necessary grant documentation; preparing budgets; applications; reports; financial statements)
- Budget allocations
- Monitoring subawards and subcontracts
- Preparing and submitting journal entries
- HSIP requests
- Resolving financial issues on awards
- Monthly reconciliation of awards
- Assistant to the Associate Dean for Research
- Managing research office events (speakers, workshops, WIPS, etc.)
- Building and establishing the framework for research office procedures
Supervisor: Elizabeth Tropiano
- Advising and assisting faculty, fellows, and students with the submission of internal and external grant applications
- Monitoring sponsored projects and completing post-award changes such as re-budgeting requests, personnel (key and non-key) changes, no-cost time extensions, cost sharing changes, project scope changes, transfer of projects, early terminations, and renewal of subawards and subcontracts
- Advising and assisting faculty, fellows, and students with the submission of internal and external grant applications
- Monitoring sponsored projects and completing post-award changes such as re-budgeting requests, personnel (key and non-key) changes, no-cost time extensions, cost sharing changes, project scope changes, transfer of projects, early terminations, and renewal of subawards and subcontracts
Research & Instructional Operations
- Anything related to shared space/equipment use and faculty user groups
- Help with sole sources, quotes, or current shared equipment
- Research or classroom space modifications (additional electrical, carpentry needs, etc.)
- Arranging new equipment setup, installation, and training
- 1300 suite clinic operations
- Deliveries (campus mail, USPS, FedEx, UPS, Amazon, etc.)
- 1st floor faculty administrative support
- Purchasing
- Travel reimbursements
- Room scheduling
Supervisor: Adam Kraft
- Classroom and lab support
- Setting up equipment
- Working with vendors to diagnose equipment issues
- Gathering quotes for new equipment
Undergraduate Student Affairs
The Office of Undergraduate Student Affairs (OUSA) provides support to undergraduate students from the point of recruitment through graduation. This cross-functional area provides recruitment, academic advising, global engagement, career development, and test accommodations. Our offices are located on the second floor of the School of Kinesiology Building in Suite 2300 (Student Affairs).
- OUSA leadership and strategic planning
- Support for students in challenging situations
- Test accommodation scheduling oversight
- Meeting with students seeing reactivation
- Reviewing requests for exceptions and routing to appropriate committees
- Parent & Family Weekend activities
- Test accommodation requests
- Weekly undergraduate student e-newsletter
- OSA front desk and administrative support
- Processing student records (major/minor declarations and changes)
- MCommunity student groups
- Student outreach programming
- Graduation audits
Recruitment & Admissions
- Recruitment and admissions
- Events and visits for prospective and admitted students
- Winter start recruitment strategy
- Scholarships and awards for new and returning students
- Career development
- Recruitment and admissions
- Events and visits for prospective and admitted students
- Kinesiology Student Ambassadors
Undergraduate Advising
- Academic advising services oversight
- Degree audit process
- Annual bulletins
- Academic advising
- Graduation audits
- Pre-health initiatives (lead)
- Academic Advising
- Graduation audits
- Academic advising
- New student programs, including orientation, peer advisors, and welcome week
- Movement & Applied Exercise Science (MAES) winter-start program
- Academic advising
- Liaison with Applied Exercise Science (AES), Athletics, and Newnan for cross-campus transfer students
- Assisting with degree audit coding, academic standing updates, and records updates
Career Development & Employer Relations
- Recruitment and admissions
- Events and visits for prospective and admitted students
- Winter start recruitment strategy
- Scholarships and awards for new and returning students
- Career development
- Meeting with graduate and undergraduate Sport Management (SM) students for career development, including resume writing, cover letters, and LinkedIn
- SM employer engagement
- Sending out career postings and a weekly SM e-newsletter
- Sport Management Immersion (SMI) winter-start program
- Sport Management Immersion (SMI)
- Career Development
- Meeting with graduate and undergraduate health science (Applied Exercise Science and Movement Science) students for career development, including resume writing, cover letters, and LinkedIn
- Health science employer engagement
- Sending out career postings and a weekly health science e-newsletter
- Collecting and compiling first destination data
- Administering and interpreting the MBTI
Global Engagement
- Global engagement oversight
- Meeting with students seeking to go abroad
- Oversee pre- and post-departure initiatives for study abroad programming
- Assisting faculty with global engagement program development
- Global engagement awards
- Assisting with global engagement initiatives
- Meeting with students seeking to go abroad
- Facilitate pre- and post-departure initiatives for study abroad programming
- Facilitate planning process for assigned faculty-led programs
- Global engagement awards